About Payroll
A missed federal tax deposit or a late W-2 doesn't just cost a penalty notice — it costs employee trust. Jacob Reyes Tax Services runs payroll in San Antonio, TX for small businesses that can't afford either.
Every pay run includes wage calculations, IRS and Texas Workforce Commission filings, and the tax deposits that keep an employer in good standing. Nothing gets left for the owner to piece together at year-end.
This isn't a side task bolted onto tax season. Payroll runs alongside bookkeeping and tax planning year-round, so quarterly filings, W-2s, and 1099s reconcile against the books instead of fighting them every January.
Built for payroll
One set of books, one source of truth
Payroll ties directly into bookkeeping, so wages, tax liabilities, and contractor payments land in the ledger correctly the first time — no year-end reconciliation scramble.
Deposits filed on schedule
Federal 941 deposits and Texas Workforce Commission unemployment filings go out on time, every pay period — the single most common source of IRS penalty notices for small employers.
Employee and contractor pay handled correctly
W-2 employees and 1099 contractors are classified and paid the right way from day one, avoiding the misclassification problems that trigger audits.
A real person, not a call center
Questions about a pay run, a new hire, or a garnishment go straight to Jacob Reyes — not a support queue.
Signs you need payroll
- You're manually calculating withholdings in a spreadsheet each pay period
- You've received an IRS or Texas Workforce Commission penalty notice for a late deposit or filing
- You're not sure if a worker should be a W-2 employee or a 1099 contractor
- You're hiring your first employee and have never run payroll
- Year-end W-2 and 1099 prep is a scramble every January
- Payroll numbers don't match what shows up in your bookkeeping
The payroll process
- 01
Setup and classification
Review your workforce, confirm employee vs. contractor classification, and set up pay schedules and withholding elections.
- 02
Run payroll
Calculate gross pay, withholdings, and employer tax liability each pay period, on whatever cadence fits your business.
- 03
File and deposit
Submit federal tax deposits and Texas Workforce Commission filings on schedule — no missed deadlines.
- 04
Reconcile with the books
Payroll entries flow into your bookkeeping so wage expense and tax liability are always accurate.
- 05
Year-end forms
W-2s and 1099s prepared and filed before the January deadline, matched against what was actually paid.
What drives the cost
Number of employees and contractors
Pricing scales with headcount — a two-person shop and a twenty-employee crew aren't the same job. Contractors (1099) are typically simpler to process than W-2 employees with benefits and withholding.
Pay frequency
Weekly payroll means more runs per month than biweekly or semimonthly, and that affects the recurring cost.
Filing complexity
Multi-state work, garnishments, or benefits deductions (health insurance, retirement contributions) add steps to each run.
Bundled with bookkeeping
Businesses that also use Jacob Reyes Tax Services for bookkeeping typically see payroll priced as an add-on rather than a standalone service, since the two share the same ledger.
Payroll is quoted based on headcount and pay frequency after a short conversation about your business — there's no one-size-fits-all rate, and no work starts until you've agreed to the quote.
Get an exact quotePayroll across our service areas
Frequently asked questions about Payroll
Before you file
Frequently asked questions
It depends on how many people you pay, how often, and whether it's bundled with bookkeeping. Headcount and pay frequency are the two biggest drivers. You'll get a clear quote before anything is set up — no surprise fees.
Most new-employee setups — classification, withholding elections, and adding them to the pay schedule — can be done within a few business days, well ahead of their first paycheck.
A W-2 employee has taxes withheld and the employer pays a share of payroll taxes; a 1099 contractor handles their own taxes and isn't subject to withholding. Misclassifying one as the other is a common audit trigger, and it's one of the first things reviewed during setup.
No — Texas has no state income tax, so payroll here focuses on federal withholding, FICA, and Texas Workforce Commission unemployment tax rather than state income tax deposits.
The IRS assesses penalties that increase the longer a deposit sits unpaid, starting as soon as one day after the due date. Staying on a consistent filing schedule is the main way this service prevents that from happening.
Yes — most clients run payroll alongside bookkeeping, since wage and tax entries flow directly into the same set of books, which also makes tax planning and year-end filing more accurate.
Jacob Reyes Tax Services prepares and files W-2s for employees and 1099s for contractors before the January deadline, based on what was actually paid throughout the year.
Yes — contractor-only businesses still need accurate 1099 tracking and filing, and that's handled the same way as full payroll, just without the withholding component.
Related services
Keep exploring
Related services
Get payroll set up right — contact Jacob Reyes Tax Services for a quote
Get a flat quote in writing before any work begins — individual returns, business filings, bookkeeping and payroll.