About Bookkeeping
A shoebox of receipts in April is a franchise tax deadline problem in May. JACOB REYES TAX SERVICES keeps your books reconciled month to month, not reconstructed once a year under deadline pressure.
Most San Antonio clients who come in for bookkeeping are sole proprietors, LLCs, and small contractors running QuickBooks Online or a spreadsheet that fell behind after a busy season. The fix is the same either way: connect the bank and card feeds, categorize every transaction correctly the first time, and reconcile against the statement each month so the numbers can be trusted.
Because the same person doing your books also prepares your return, nothing gets lost in a handoff between a bookkeeper and a separate accountant. Your ledger is built the way your Schedule C, 1120-S, or Texas franchise tax report will actually need it, which is where most DIY books fall apart.
Built for bookkeeping
One person, books to return
Your bookkeeper and your tax preparer are the same person, so your chart of accounts is built to map cleanly onto your return instead of needing rework every January.
15 years in small business finance
Tax prep, payroll, business formation, and consulting under one roof means your books get read in context — not just entered and filed away.
Catch-up work without judgment
Behind six months or two years? Backlogged accounts get reconstructed and reconciled from bank and card statements, not just cleaned up going forward.
Texas compliance built in
Sales and use tax, franchise tax thresholds, and 1099 contractor tracking are handled as part of the monthly work, not discovered as a surprise at filing time.
Signs you need bookkeeping
- Your bank and credit card accounts haven't been reconciled in months.
- You genuinely don't know if the business made money last quarter.
- Business and personal expenses are mixed on the same card.
- You're guessing at quarterly estimated tax payments instead of calculating them.
- You have contractors you paid but never tracked toward a 1099.
- Your "books" are a folder of receipts or a spreadsheet that stopped getting updated.
The bookkeeping process
- 01
Discovery call
Walk through your current setup, entity type, and how far behind (if at all) your records are.
- 02
Software and accounts
Get set up on QuickBooks Online (or clean up your existing file) with bank and card feeds connected.
- 03
Monthly categorization and reconciliation
Every transaction gets coded and matched against statements so the ledger reflects reality, not guesswork.
- 04
Reports you can read
Monthly or quarterly profit-and-loss and balance sheet reports, explained in plain terms, not just emailed as a PDF.
- 05
Tax-ready handoff
At year end your books roll straight into your return and franchise tax filing with no reconstruction needed.
What drives the cost
Transaction volume
A single-member LLC with one bank account and a few dozen monthly transactions costs less to maintain than a business running multiple accounts, a merchant processor, and payroll.
Catch-up backlog
Books that are current get a flat monthly rate. Books that are 6, 12, or 24 months behind need cleanup work priced separately before ongoing service starts.
Business complexity
Inventory, multiple revenue streams, contractor payments requiring 1099s, and multi-entity structures all add categorization and reconciliation time.
Reporting frequency
Monthly reconciliation and reporting costs more than quarterly, but catches errors and cash-flow problems while they're still small.
Bookkeeping is quoted after a look at your accounts, entity type, and transaction volume — there's no flat rate that fits every business, and no work starts until you've seen the number.
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Frequently asked questions about Bookkeeping
Before you file
Frequently asked questions
It depends on transaction volume, how far behind your records are, and whether you need monthly or quarterly service. A current, single-account LLC costs less to maintain than a business with payroll and multiple revenue streams. You'll get a firm quote after a short review of your books, before any work begins.
It depends on volume, but most small business catch-ups run a few weeks once bank and card statements are gathered. The backlog is reconstructed month by month and reconciled to statements, not just bulk-categorized, so the resulting numbers hold up if the IRS or a lender asks questions later.
QuickBooks connects to your bank, but it doesn't know which transfer was owner's draw versus a business expense, or catch a duplicate charge. Software records what happened; a bookkeeper makes sure it's recorded correctly and reconciled, which is what your tax return actually depends on.
Bookkeeping is the ongoing work of recording and reconciling transactions so your financial picture is accurate. Accounting uses those clean books to prepare your tax return, calculate estimated payments, and advise on business decisions. Doing both under one roof means the transition between them is seamless.
Yes — once your monthly books are current, quarterly federal estimated payments can be calculated from actual year-to-date profit instead of a guess, which avoids both underpayment penalties and the surprise of overpaying and tying up cash.
Yes. If your business collects sales and use tax, transactions are coded to keep that liability visible month to month rather than reconstructed at filing time. The same clean ledger is used to determine whether your revenue crosses the Texas franchise tax filing threshold for the year.
Contractor payments get flagged and tracked through the year as part of monthly categorization, so at year end the 1099-NEC filings are a quick pull from clean records instead of a scramble through bank statements in January.
Related services
Get your books current — request a bookkeeping quote from Jacob Reyes Tax Services today
Get a flat quote in writing before any work begins — individual returns, business filings, bookkeeping and payroll.